• Exisiting Methodologies 
  • Project industrial standards such as PMP do address these issues and challenges; however there standard application can often be too time consuming, detailed and bureaucratic, and still not address the above issues effectively.
  • In deciding to implement any project methodology, some organisations have had to employ consultants and contractors for 3 months or longer, incurring significant additional cost for the organisation.

     

• Proposed Solution
  • A tailored Programme Office run by internal staff,
    • designed using industrial standards such as PMP-PMI.
  • Clear solution that can be easily managed by internal staff.
  • The service proposes a consultancy service to
    • Analyse existing PM practices
    • review and document recommendations for improvement
    • if appropriate, set-up a Programme Management Office (PMO) structure.

Option One 

• The Consultant will carry out the following:
  • Review the current status of how projects are run in your organisation,
  • Propose a structured approach to implementing and managing a Project/Programme Office in accordance with the scale of your organisation,
  • Provide recommendation which can be implemented by permanent staff. 

• Deliverables
  • The recommendation will be documented by the consultant and a review meeting held with an appropriate officer within your organisation to ensure the recommendations are fully understood.
  • Your organisation can then implement this recommendation without further external assistance.

Advantage

• The advantage of this option is that you receive clear expert direction on what is required to implement a PMO, specifically produced to address the requirements of your organisation, at minimal cost.

Option Two

• Review the current status
• Provide recommendations for improved methods as outlined in Option 1. 
• Implement the new methods and train the permanent staff on using these.

• The PMO office is set up for the client and the client staffs are trained to use it. 
• This approach reduces the risk of delays in implementing an effective PMO, as the Consultant will manage the actual implementation of the PMO.

Option Three 

• The Consultant will carry out the following:
  • Additional follow-up reviews based on either option 1 or 2.
• Following implementation of the PMO, the consultant would
  • undertake structured reviews on how the staff have adapted to working with the new structure
  • suggest further improvement as required. 
• The ideal time for the initial review session would be about 6 weeks after the staffs have started working with the new structure, followed by a further review in eight weeks time.